UPDATE ON THE CONDITIONS OF ACCESS FOR RETIREES TO ILO BUILDINGS

UPDATE ON THE CONDITIONS OF ACCESS FOR RETIREES TO ILO BUILDINGS

Extract from the letter received on March 12, 2024, following our letter to Mr. Hao Bin, Deputy Director in charge of Internal Services and the meeting with Ms. Danielle Guiho, Director of Human Resources on February 20 of a delegation from the Bureau of the Section.

Please take good note of it and kindly comply with these instructions.

“With regard to the policy for managing access to the ILO’s Geneva headquarters and field offices for the persons mentioned above, please take note of the following provisions:

1. Retired ILO colleagues with badges may enter the building without further formalities. Those who do not have a badge must go to the Accreditation Office to obtain a << courtesy retired badge >> in accordance with the usual procedure.
2. Retired colleagues from other International Agencies and Organisations who are in possession of an access badge with a photo of their Organisation will be granted access on a reciprocal basis, as was the case before the pandemic.
3. Recognised dependants of ILO pensioners will also be granted access to the building on presentation of their CAPS card and an identity document at the R2 North reception desk, and will then receive a visitor’s badge for the duration of their visit.
4. If you would like to drop off CAPS documents, please note that there is a letterbox in the PI car park for this purpose. Although pensioners and recognised dependants have access to the building, we recommend that you make an appointment in advance for any consultations with CAPS colleagues.
5. Dependents of retirees from other International Agencies or Organizations will only be granted access to the building upon invitation by an ILO staff member in accordance with visitor access procedures. All requests for visitor access must be sent at least 24 hours in advance by an ILO Geneva staff member to ilo-hqaccess@ilo.org. For visits involving more than five people and/or more than five days, a request for a meeting badge must be sent to ACCREDITATIONS@ilo.org at least five working days in advance.
6. We would be grateful if you could advise your members, for their comfort and in order to give priority to our constituents, to avoid visits to the building during busy periods such as the Governing Body, the International Labour Conference and sectoral meetings.
7. As regards access to ILO field offices, access procedures defined in advance by UNDSS for each country and adapted to the level of risk are often applied, particularly if the ILO shares offices with other UN agencies. Retired colleagues can always contact the relevant ILO field office to obtain an access badge if this is the case in the country, or to find out about the access procedure in force”.

Extract from the letter received from the Director of Human Resources on 12 March 2024.